Coronavirus Relief Fund for LEAs

Coronavirus Relief Fund for LEAs

CARES Act

Coronavirus Aid, Relief, and Economic Security Act

Coronavirus Relief Fund for Local Education Agencies (LEAs)

Under the CARES Act, the Coronavirus Relief Fund (CRF) is to be used to make payments for specified uses to local education agencies (LEAs). The total CRF funding allocated to the state of Texas is approximately $11 billion. The U.S. Treasury managed the initial distribution of these funds to states and jurisdictions with populations above 500,000. These 18 Texas jurisdictions (Austin, Bexar County, Collin County, Dallas County, Dallas, Denton County, El Paso County, El Paso, Fort Bend County, Fort Worth, Harris County, Hidalgo County, Houston, Montgomery County, San Antonio, Tarrant County, Travis County and Williamson County) received their allocation of the $11 billion directly from the Treasury. Using a portion of its allocation, the State of Texas has established this program to provide CRF funding to local education agencies (LEAs).

What do I do if I am…?
A local county or municipality in Texas Please visit TDEM’s CRF for Local Jurisdictions website

The Texas Division of Emergency Management (TDEM) will manage the distribution of funds, review of expenses and reimbursement for LEAs. TDEM will provide funding up to 75% of eligible expenditures, to be reimbursed subject to a cap per LEA and subject to CRF funding availability. Each LEA will be capped at a reimbursement amount equal to the greater of $50,000 or $250 per compensatory education (SCE) student in the LEA.

The application and reimbursement request submission period will be open until 5:00pm on September 30, 2020. At the end of this period, the statewide LEA funding requested will be reviewed and finalized.

Allowable Uses of Funds

  1. Necessary expenditures incurred due to COVID-19 pandemic 1
  2. Allowable costs that were not accounted for in the most recently approved budget as of March 27, 2020 2
  3. Allowable costs incurred March 1, 2020 through May 20, 2020 3

Specifically Listed in Treasury Guidance:

  1. Expenses to facilitate distance learning, including technological improvements, in connection with school closings to enable compliance with COVID-19 precautions
  2. Other eligible expenditures include payroll and benefit costs of educational support staff or faculty responsible for developing online learning capabilities necessary to continue educational instruction in response to COVID-19-related school closures.

Unallowable Uses of Funds

  1. Expenses for the State share of Medicaid
  2. Damages covered by insurance
  3. Payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency (general LEA employee)

The U.S. Treasury Office of Inspector General has oversight for determining allowability of costs and will recoup any funds determined to be not allowable.

1 Expenditures must be used for actions taken to respond to the public health emergency; may include expenditures to respond directly to the emergency, or to
second-order effects of the emergency.
2 (a) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost is for a substantially different use from any expected
use of funds in such a line item, allotment, or allocation, without taking into account subsequent supplemental appropriations enacted or other budgetary adjustments
made by that government in response to the COVID-19 public health emergency.
3 When the entity has expended funds to cover the cost.

Please note that funding provided through the CRF – Local Education Agencies program may not be used to meet the 25% FEMA PA cost share match requirement.

TO START THE PROCESS BY WHICH YOU RECEIVE YOUR INITIAL PAYMENT, A LEA’S AUTHORIZED OFFICIAL MUST REVIEW, AGREE TO THE TERMS
AND CONDITIONS AND SIGN THE CERTIFICATION FORM. THIS SIGNED DOCUMENTATION MUST BE SUBMITTED TO THE STATE’S GRANTS MANAGEMENT SYSTEM (GMS) WEBSITE. IF YOU HAVE ANY QUESTIONS, PLEASE EMAIL CRF@TDEM.TEXAS.GOV.

Step 1

Download, fill out, and sign the attached CRF application package (includes Terms & Conditions, Direct Deposit Authorization Form, Designated Subrecipient Agent Form, and IRS W-9 Form)

Step 2

TDEM is accepting applications and requests for reimbursement from LEAs through September 30, 2020. This application is only for LEAs that are receiving CRF funding directly from TDEM. LEAs receiving CRF funding from a county or municipality should visit TDEM’s CRF for Local Jurisdictions website.

Please submit the completed application package through TDEM’s Grants Management System